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--- communicationtypes:docdb [2020/06/24 08:25] – rhbob
+++ communicationtypes:docdb [2020/06/24 08:36] (current) – rhbob
@@ Line 2: / Line 2: @@
 Doc-db is (as you can tell from the name) a document database.  A document can be almost anything -- a PDF, a tarball, a Zoom recording of a meeting.  We have set up a structure for the Frontiers and the Topical Groups. It can be changed if needed but we hope people can work within the current structure. Our doc-db is at
-Doc-db has many advantages: people can find everything in one place, it creates versions as documents evolve (and you can go back to earlier versions), and it is backed up by Fermilab. So you don't need to pass around links to Google docs.  You just need tell people "look for doc-db 12345" or you can look up a document by title, subject, author, etc.  Everyone has different tastes but this system has the advantage of permanence and an organized hierarchy.  You can link Indico talks to it as well. More detail is below.
+https://projects-docdb.fnal.gov/cgi-bin/sso/DocumentDatabase/
-Almost all documents in doc-db are public read -- anyone can look at them.  Write access requires a bit more work and we would prefer that be Frontier and Topical Group conveners just to keep our overhead down.  Exceptions can be made as needed.
+Click Topics, Click "Snowmass", and click the box to open up the hierarchy.  (if you have a link to the document you don't need to go through all this -- this is only needed for writing documents).
+Doc-db has many advantages: people can find everything in one place, it creates versions as documents evolve (and you can go back to earlier versions), and it is backed up by Fermilab. So you don't need to pass around links to Google docs.  You just need tell people "look for doc-db 12345" or you can look up a document by title, subject, author, etc.  Everyone has different tastes but this system has the advantage of permanence and an organized hierarchy.  You can link Indico talks to it as well. Or you can save all the talks in a meeting into doc-db later so that they're somewhere everyone can find.  More detail is below.
+Our plan is that almost all documents in doc-db are public read -- anyone can look at them.  Write access requires a bit more work and we would prefer that be Frontier and Topical Group conveners just to keep our overhead down.  Exceptions can be made as needed.
  To get write access to doc-db you need a  [[documents:account|Fermilab service account]].
@@ Line 14: / Line 18: @@
 for general instructions; then to
-https://projects-docdb.fnal.gov/cgi-bin/sso/CertificateApplyForm for access type;
+https://projects-docdb.fnal.gov/cgi-bin/sso/CertificateApplyForm for access type; Write access is snowmass21conv if you're a convener, snowmass21 otherwise.
 then if you are adding an author,
@@ Line 20: / Line 26: @@
 https://projects-docdb.fnal.gov/cgi-bin/sso/AuthorAddForm
-Note: do not add other people as authors unless you need to.  Every doc-db instance has the same person added as authors multiple times.  It is best if you only add yourself or
+Note: do not add other people as authors unless you need to.  Every doc-db instance has the same person added as authors multiple times and that makes bookkeeping difficult.  It is best if you only add yourself or if you do need to add someone else, do it in a controlled way -- check with the person first.
 ====== Documents ======